ISLAND FLYERS R/C CLUB BY-LAWS

ISLAND FLYERS R/C CLUB       Adopter10/28/2012 

 

            The Charter of this club will serve as its constitution and the Charter will govern all

             business and activities of this organization. The club is charted by the Academy of Model

             Aeronautics (AMA) and shall be perpetual.

 

ARTICLE I - NAME

 

                          The name of this organization “ISLAND FLYERS R/C CLUB”

 

ARTICLE II  -  OBJECTIVES

 

OBJECTIVES    -to unite in one organization those people interested in model aviation.

                        -to promote all aspects of model aviation.

                        -to expose the younger generation to this hobby/sport.

                        -to provide to the young and old a meaningful activity in a healthy and

                         safe environment.

                        -to cooperate with other agencies or organizations, both public and private,

                         with similar or related objectives.

 

ARTICLE III  -  MEMBERSHIP

 

SECTION  1      REQUIREMENTS:         Any person in this area that meets the qualifications set

                        fourth in the By-Laws may apply for membership.

 

SECTION  2      QUALIFICATIONS;         An applicant for membership or Jr. membership must

                        hold a valid AMA LICENSE.

 

SECTION  3      MEMBERSHIP CLASSIFICATIONS:

                        a.         Jr. MEMBER:    Must be between ages__6__ and _18_years of age and

                                    sponsored by their parent or legal guardian who will sign for them

                                    and agree to bear the burden of legal responsibility to the organization.

 

                                    Upon reaching their 16th birthday, Jr. members in good standing will be

                        permitted to fly without their parent or guardian present, if other club 

                                     members in good standing are present.

 

                                      Jr. Members are ineligible to vote.

 

                                      A Jr. member in good standing may apply for senior membership

                                      upon completion of his/her 18th birthday, and has met all membership

            requirements

 

                                   

                        b.         LIFE MEMBER A life membership may be extended to any person

                                    interested to further the objectives of this organization.  All Life

                                    members are required to hold a valid AMA license, if he/she        

                                    is a flyer, and abide by all field rules while flying.

 

                                    A recommendation for life membership must come from the Board of

                                    Directors, passed by the Board by a majority vote and then voted on

                                    and passed by majority vote of the membership.

 

                        c.         SR. MEMBER:  Must be18 years old or older.

                       

                        d.         ASSOCIATE MEMBER:    An associate membership may be extended

                                    to persons, business organizations, etc. who are interested in the

                                    promotion of model aircraft activities but are not active model aircraft

                                    flyers.  All applicants for associate membership shall be approved by

                                    the Board of Directors.  Associate members are exempt from all

                                    requirements concerning payment of fees, dues, meeting attendance

                                    and AMA licenses.  Associate members are ineligible to vote.

 

SECTION 4         DUES/FEES:   Annual dues will be established each year based on projected annual budgeted expenses and payable before January 31 of each year.  Any person joining the club after June 30th will have the annual dues prorated.   Any new member joining after October 1 shall be prorated and added to the next years full dues.

 

                        ALL CLUB OFFICERS SHALL BE REQUIRED TO PAY DUES FOR THE

                        LENGTH OF HIS OR HER TERM IN OFFICE.

 

a.             Jr. members shall not pay initiation fee or dues.

b.            Life Members shall not pay initiation fee, dues, or assessments.

 

SECTION 5       DELINQUENT MEMBERS:         A member who has not paid his or her

                        Yearly dues on or by January 31 or has failed to renew his/her AMA

                        Membership, will be notified and dropped from the club roster.  A

                        Member may be dropped from the membership roster for cause by a

                        Majority vote at any regular or called club meeting.

 

SECTION 6       REINSTATEMENT:        A member may be reinstated only by making a

                        Formal application for new membership and paying the initiation fees

                        and dues.

 

SECTION 7       GUESTS:          Members may invite two (2) guests per day, to fly at our site,  who are currently qualified AMA members.  In addition, these guests must abide by all club rules and field regulations, and are the responsibility of the club member.

 

 

 

                                    ARTICLE IV  -  OFFICERS

 

SECTION 1       OFFICERS:       The officers of the organization shall be President, Vice

President, Secretary, Treasurer. The regular term of office for all officers shall be for two (2) years or until relieved by a duly elected successor.

 

SECTION 2       VACATED OFFICE:       In the event the office of President is vacated, the

                        Vice President shall advance to the vacated position.  The positions of

                        Vice President, Secretary and Treasurer, if vacated, shall be filled by

                        special elections.  The President, with the loss of an officer, may appoint

                        an interim replacement.  A special election must be held within three months

                        for the permanent replacement.

 

SECTION 3       BOARD OF DIRECTORS:   The Board of Directors shall consist of the current

                        officers plus the immediate past president.

 

 

 

 

 

                                    ARTICLE V – ELECTIONS

 

SECTION 1       ELECTIONS :    Elections shall be held every two (2) years at a regular

                        scheduled meeting of the organization in the month of November.

 

SECTION 2       NOMINATIONS: Two months before the scheduled election of officers,

                        The president shall appoint a nominating committee composed of three

                        members.  The committee shall submit to the membership a panel of two (2)

                        candidates for each position (President, Vice President, Secretary, and

                        Treasurer).  The nominating committee should have determined at this point

                        That all nominees presented are qualified and willing to serve in the position

                        nominated.  Nominations from the floor are encouraged.  To be qualified

                        for nomination, the nominee shall have been a member in good standing

                        for twelve (12) months preceding the date of elections.

 

SECTION 3       PROCEDURES:           The nominating committee shall prepare the secret

                        balloting, conduct the elections and serve as tellers and supervisor.

 

SECTION 4       RESULTS:        The results of the election shall be announced immediately

                        and all club propertied shall be transferred from the incumbent officers to the

                        newly elected officers immediately following the December meeting.  Prior

                        to the transfer of the organizations financial records and funds, an audit

                        will be performed by a committee appointed by the newly elected President.

                        discrepancies will be resolved or presented to the membership for discussion

                        and resolution.

 

 

                                                ARTICLE VI – DUTIES OF OFFICERS

 

SECTION 1       PRESIDENT:     The president shall preside at all meetings.  He shall appoint

                        committees as he deems necessary.  The President shall prescribe the

                        duties of all committees unless governed by specific regulations.  The President

                        will be the sole contact with AMA for club business.

 

SECTION 2       VICE PRESIDENT         The Vice President shall preside at meetings in the

                        absence of the President.

 

SECTION 3       SECRETARY:   The Secretary shall keep the minutes of the meetings and

attend to all club correspondence.  He/she shall keep an attendance record of the members at each meeting and  shall notify those members who are

                        delinquent in their dues resulting in their loss of club privileges. 

 

SECTION 4       TREASURER:   The Treasurer shall keep all financial records and receive all

                        funds.  He/she shall maintain the organizations account and issue all

disbursements, and shall furnish a monthly financial report, and shall notify the secretary of members that are delinquent in their dues.

 

The Board shall authorize payment of legitimate expenses by treasure.

 

SECTION 5       Non Officer Duties:

 

                        Field Marshall:

 

1) The Field Marshall shall ensure that the field is properly maintained and 

             recommend improvement/ changes.

2) The Field Marshall shall be responsible for establishing mowing crews an

                schedules

3) The Field Marshall will manage repairs and preventative maintenance of

     mowing equipment within current annual budget.

4) The Field Marshal will be responsible for all club work days and will 

               communicate these scheduled days to the webmaster, newsletter editor, and 

             secretary.

 

 

 

Safety Officer:

 

1)The Safety Officer shall promote increased safety awareness on the part of all members.

2)The Safety Officer shall improve the public perception of modeling as a safe and desirable sport.

3)The Safety Officer shall provide a means by which important safety information can be share between clubs. (eg. e-mail, newsletter, websites, etc.)

4)The Safety Officer shall be responsible for chairing the safety committee and ensuring existing policies are enforced. This includes processing the grievance forms and following the existing grievance procedure documented in these bylaws.

 

 

 

SECTION 6       Disbursements:

 

Annual club chartering fee’s and budgeted expenses ratified at the annual meeting will not be subject to membership approval for disbursement.

 

Budgeted “Operating Expenses” incurred by the Field Marshal, will not be subject to membership approval.

 

No other non budgeted club assets will be disbursed without a two thirds (2/3) majority vote of the members in attendance at a meeting, which had been called for that purpose.

 

 

 

 

                                                ARTICLE VII  -  MEETINGS

 

Regular meetings shall be held once each Quarter.  The President may call special meetings by notification of the membership.  The secretary will provide all members with the time and place of all special meetings called by the President. Business conducted at all meetings will be decided upon by a majority vote of the members on attendance.

 

 

                                                ARTICLE VIII  -  QUORUM

 

A quorum shall consist of one-third of the active members.  No business may be conducted unless a quorum is present.

 

ARTICLE  lX

 

RESIGNATION, TERMINATION, DISCIPLINARY ACTION, EXPULSION AND REINSTATEMENT OF MEMBERSHIP

 

1. Any member in good standing may resign his/her membership by

giving written notice to the Club.

 

2. If any member ceases to have the qualification necessary for membership in the AMA, his/her membership in the Club shall thereby terminate, subject to reinstatement upon restoration of

eligibility.

 

3. This section provides for enforcement of the Safety Rules that are related to flying activities. Any other unacceptable behavior by an individual member or members, as defined by the Board of Directors, become the responsibility of the Board of Directors as stated in Article1, Duties, Section 1 of these Bylaws. Any individual may be expelled from membership from the Club by a two-thirds (2/3) majority vote of the Board of Directors if, in the Board of Directors’ determination, such individual willfully commits any act or omission which is a violation of any of the terms of these Articles of Incorporation and Bylaws, or the Rules of the AMA, or which is detrimental the club, the AMA, or to model aviation.

 

4. Any member who is expelled from membership may be reinstated to membership only by two-thirds (2/3) majority vote of the Board of Directors.

 

5. The Board of Directors shall have the discretionary authority to provide for and to impose disciplinary action for such acts or omissions, which do not justify expulsion from membership.

                                               

ARTICLE X  -  PARLIAMENTRY AUTHORITY

 

The rules of parliamentary practice comprised in Roberts Rules of Order shall govern the proceedings of this organization, subject to special rules, which have been or may be hereinafter adopted.

 

 

                                                ARTICLE Xl  -  AMENDMENTS

 

The By-Laws may be amended by a two-thirds vote of the members present at any regular meeting, which has been called for that purpose.  Any proposed amendment shall be submitted in writing to the membership at the previous regular meeting.

 

 

                                               

 

ARTICLE Xll: DISSOLUTION

1. The club may be dissolved with the approval of a two-thirds (2/3)-majority vote of the

     total membership.

 

2. Upon the dissolution of the Club, the Board shall, after paying or making provision for

    the payment of all of the liabilities of the Club, dispose of all the assets of the

   club  exclusively for the purposes of the Club in such manner, to the Academy

   of Model Aeronautics, Inc., or to such other organization or organizations organized and

   operated exclusively for charitable, educational, religious or scientific purposes.  Club assets

   and funds shall be prorated among the active members remaining at the time of dissolution.

 

            ARTICLE Xlll: GRIEVANCE PROCEDURE (FLIGHT AND GROUND SAFETY RULES)

 

1. Purpose

    The grievance procedure provides a mechanism to enforce existing safety rules by providing a

    progressive disciplinary system when needed. Although most complaints can be resolved

    informally, if a complaint is serious or cannot be resolved informally, the matter should be

    referred to the Safety Committee for its consideration by means of a Grievance Form to be

    filled out and turned into the Safety Committee Chairman. At least one witness is required to

    sign the Grievance Form.

 

2. Safety Committee

        The Safety Committee shall use its judgment in carrying out action on the following:

(A)    A grievance form (see page  ) will be filled out and turned into the Safety Committee

     chairman. At least one witness is required.

 

(B)  FIRST VIOLATION

      a. Viewpoints of both complainants and accused will be considered.

      b. Complainant’s name will be disclosed.

      c. A verbal reprimand will be given to the accused by the Safety Committee, and this will be

          recorded in the Committee files.

 

(C) SECOND VIOLATION

     a. Complainant’s name will be disclosed.

     b. The accused has the right to a written rebuttal, to be reviewed by the Committee.

     c. If the Committee so decides, the flying privileges of the accused will be suspended for thirty

        (30) days. Written notice of this shall be issued and a copy published in the Club newsletter.

 

(D) THIRD VIOLATION

a.     Committee will notify the accused in writing and the Club members via the Club newsletter

      that the Club will vote on the expulsion of the accused at the next meeting.

b.    Said expulsion will last for a one-year minimum. (Longer if deemed necessary by the Board of Directors). 

c.     A member may be expelled from the Club only upon a two-thirds (2/3) majority vote of the 

     membership present at the meeting.

     d . Voting will be by secret ballot at a regular monthly meeting.

 

     e.  The expelled member may reapply for membership after the expiration of the expulsion

           time period.

 

(E)    The three actions will not be enforced unless they are accumulated within a two-year period of

         time.

(F)    Any member receiving a Grievance, who directs any retaliation action against the person

  filing said Grievance, will be subject to immediate expulsion from the Club. This is to include

  threats, intimidation, physical harm, intentional equipment damage, or any other action deemed

  to be retaliatory by the Board of Directors